MOVE IN / OUT LOGISTICS
MOVE IN TIMES
Monday 15 June 2026
7am – 9pm Floor Space Only Stands – Build Access Only
12pm – 9pm Pre-Built Stands Move In
Tuesday 16 June 2026
7am – 9am Exhibitor access and stand completion All displays must be complete by 9am
MOVE OUT TIMES
Thursday 18 June 2026
4pm – 7pm Exhibitor Move Out
All product, displays/stands must be removed by 7pm on Thursday 18 June 2026 Any goods remaining after 7pm will be deemed rubbish and removed at cost to the Exhibitor.
MOVE IN / MOVE OUT LOGISTICS
Due to Work Health and Safety requirements of the Venue the following must be adhered to at all times during Move In and Move Out:
- Safety Vests must be worn in the Exhibition Hall and on the Loading Dock
- Closed-toe shoes must be worn in the Exhibition Hall and on the Loading Dock
- Children under 15 years of age are not permitted (there are no child-minding facilities)
GEL Events have been appointed the official Logistics Contractor for the Show.
Loading Dock Procedure / Access
The Exhibition Centre Loading Dock facilities are on two levels. Access is via a slip lane from the south bound lane on Darling Drive. A vehicle inspection check point with a boom gate is located at the bottom of the ramp on Darling Drive. All vehicles must be given permission to proceed to the Upper or Lower Docks. A 20 minute unloading limit applies to all vehicles in these areas. Time for larger vehicles are at the Dock Traffic Controller’s discretion. The driveway and ramps are classified as a tow away zone to ensure a continuous flow of traffic to the Exhibition Halls.
A speed limit of 5 km per hour is applicable on the Centre’s Loading Dock.
Infringement notices will be issued to vehicles that do not obey the rules sign posted on the condition of entry notices located at the vehicle checkpoints and on the Loading Docks. Marked thoroughfares must be kept clear at all times. The Venue accepts no responsibility for the safety of vehicles and their contents within Centre premises.
Exhibitors should be aware that:
- It is a condition of entry to all persons who require access to the Loading Docks that vehicles, equipment and personal belongings, i.e. bags etc. may be randomly searched by Centre Security Staff upon entering and exiting the Loading Docks
- Upon request, all drivers of vehicles requiring access to the Loading Docks must provide the event name, stand number or Exhibition Hall to Centre Security Staff to verify their identity
- Any person wishing to gain access to the Exhibition Centre outside the scheduled hours must seek approval from the Centre, through the Organiser, at least 24 hours in advance
- There is no parking available to Contractors or Exhibitors on the Loading Dock during the Move In, operation and Move Out of an Exhibition unless the Organiser has pre arranged this with either their Event Manager or the Logistics Control Coordinator
- By law, the Centre is required to maintain clear access for egress from all emergency exit doors leading onto the Loading Docks and to the fire stairwells on each Dock
- Darling Drive is patrolled by the NSW Police, operates as a public road and is subject to current road and traffic regulations. Please note that the driveway and ramps are classified as a tow away zone to ensure a continuous flow of traffic to the Exhibition Halls
Responsibility is not accepted, by either the Organiser, Logistics Contractor or Venue Management for any items delivered to the site in the absence of the Exhibitor, their Agent or Contractor.
Parking – Exhibition Centre Loading Dock
All vehicles entering the Centre’s Loading Dock will be issued with a 20-minute unloading permit. Please advise Loading Dock staff if a longer time is required. Extended time for vehicles is at the discretion of the Dock Traffic Controller.
Forklifts & Trolleys
If you require a forklift, please contact Colin Smith from GEL Events Event Logistics on tel 1300 013 533 or email colin@gelevents.com.au. Charges apply.
Trolleys will be provided at no charge during Move In and Move Out on a first-in, first-served basis for a maximum period of 15-minutes per company. For an efficient Move In and Move Out, we suggest you supply your own trolley. Photo ID is required to borrow trolleys. Trolleys are not permitted on the escalators at any time.
Supplying Your Own Forklift or Mechanical Lifting Equipment
The use of forklifts and heavy mechanical lifting equipment is restricted to the Organiser’s official general Contractor and their Agents. No other company is permitted to bring a forklift or mechanical lifting equipment to site.
If you require a forklift, please contact Colin Smith from GEL Events Event Logistics on tel 1300 013 533 or email colin@gelevents.com.au. Charges apply.
High Visibility Safety Vests
High Visibility Safety Vests are available from most hardware stores and safety equipment providers. If you forget to bring a high visibility safety vest onsite, they will be available for purchase through the vending machines on the concourse or the registration desk, for a fee of $10.00 AUD per vest.
Footwear – OH&S
Due to Occupational Health & Safety Regulations, open-toe footwear is not permitted inside the Exhibition Halls during Move In and Move Out or on the Loading Dock at any time.
Event Close
Hand carriable items may be removed via the front Entrance from 4pm on Thursday 18 June 2026, once the Exhibition Hall has been cleared of all Visitors.
Trolleys are not permitted on the escalators at any time.
IMPORTANT NOTE:
Any product, displays/stands left after 7pm on Thursday 18 June 2026 will be deemed rubbish and removed at the cost to the Exhibitor. If your courier cannot pick up on time, please arrange storage with GEL Events. GEL Events will transport all courier pick-ups left after this time to their depot. Any costs will be charged to the Exhibitor.
